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1.0 |
DEFINITIONS |
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Unless
otherwise required by the subject context the terms herein below
shall have the following meanings. |
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1.1 |
PURCHASER means the President of India acting through General
Manager, India Government Mint, Alipore, Kolkata -700053, India. |
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1.2 |
TENDER
DOCUMENT means all documents supplied to tenderer with a covering
letter signed by the General Manager, India Government Mint, Alipore,
Kolkata -700053 or his authorized representative against payment of
Rs2000/- or USD 50/- by Demand draft drawn on any Indian
Nationalized Bank in favour of the General Manager, India Government
Mint, Kolkata and include all the terms and conditions of supply of
3-DCNC ENGRAVING MACHINE if any, issued by the purchaser in terms
of clauses of instruction to tenderers. |
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1.3 |
SUPPLIER/CONTRACTOR means a successful tenderer with whom order is
placed |
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1.4 |
INDENTOR means
the General Manager, India Government Mint, Department of Economic
Affairs, Ministry of Finance, Government of India, Alipore,
Kolkata-53. |
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1.5 |
CONSIGNMENT
means as specified in technical specification Section VI. |
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1.6 |
SPECIFICATIONS
means as per Section VI. |
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1.7 |
DELIVERY means
as specified in Clause - 7 of Section V. |
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2.0 |
SIGNING OF AGREEMENT
On the
tender being accepted by the purchaser, a formal contract/agreement
will be signed and executed by and between the purchaser and
successful tenderer within a time to be fixed by the purchaser. All
travel , boarding and lodging expenses in connection with signing
the contract in India in so for as the supplier is concerned shall
be borne by the supplier himself |
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3.0 |
TERMS OF PAYMENT
Subject to
any deduction which the purchaser may be entitled to make under the
contract/agreement, all payment to supplier for the supply of the
full consignment would be made through Irrevocable Confirmed Letter
of Credit to be opened by the purchaser through an Indian Bank
preferably HDFC Bank in favour of the supplier as follows for full
consignment: |
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| 3.1 |
Eighty five
percent (85 %) of the supply price of the consignment will be
made after the shipment of the materials and on receipt of the
following shipping documents against Irrevocable confirmed
Letter of Credit, |
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3.1.1 |
Complete set of clean bill of lading to order and blank
endorsed. Bill of lading must show that the goods have been
actually shipped. |
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3.1.2 |
Signed
commercial Invoices in quadruplicate. |
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| 3.1.3 |
Certificate of Country of Origin. |
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| 3.1.4 |
Copy of
Packing List. |
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Inspection Certificate, if inspection has been waived then
quality test certificates together with inspection waver
certificate. |
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| 3.1.6 |
Two
sets of Non-negotiable dispatch documents, to be sent by
reputed one-courier services to the purchaser immediately
after dispatch. |
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| 3.2 |
Fifteen
percent (15%) of the supply price of the consignment will be
made after the (a) Successful Installation and Commissioning as
mentioned in Section VI, Clause 11. (b) Training as mentioned in
Section VI, Clause 12. and (c) Final acceptance Certificate
with following documents against Irrevocable confirmed Letter of
Credit, |
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| 3.2.1 |
Signed
commercial Invoices in quadruplicate. |
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| 3.2.2 |
Successful Performance certificate. |
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| 3.2.3 |
Final
acceptance Certificate of The Consignment Issued by the
Purchaser in Quadruplicate. |
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| 3.2.4 |
Demand
or No-demand certificate issued by the Purchaser in respect
of the Liquidate damages in quadruplicate. |
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| 3.3 |
FOR
INDIGENOUS SUPPLIER |
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| 3.3.1 |
Eighty
Five (85%) payment against receipt of the equipment at the
India Government Mint, Alipore , Kolkata in Good condition
and |
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| 3.3.2 |
On
receipt of verification, correctness of store issued by the
Purchaser. |
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| 3.3.3 |
Balance
Payment (15 %) on receipt of the following condition |
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3.3.3.1 |
Signed commercial Invoices in quadruplicate. |
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3.3.3.2 |
Successful Performance certificate. |
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3.3.3.3 |
Final acceptance Certificate of The Consignment Issued
by the Purchaser in Quadruplicate. |
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3.3.3.4 |
Demand or No-demand certificate issued by the Purchaser
in respect of the Liquidate damages in quadruplicate. |
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4.0 |
Agency
COMMISSION |
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4.1 |
Employment
of agents of Indian or Foreign Origin is discouraged. Tenderer
to note that “No agency commission is payable”. In case any
agency involved they should be registered with Director General
of Supplies and Disposal, Ministry of Commerce, Government of
India |
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4.2 |
A copy of
agency agreement should also be (mandatory) filed while bringing
on record the agency arrangement and commission payable along
with the quotation. The commission payable is only in Indian
Rupees. In absence of the above, no agency commission of any
kind shall be allowed and supplier shall certify that they have
not paid any agency commission of any kind whatsoever. If it is
found that the supplier has paid any agency commission or more
than what has been indicated at (4.1) above, at a later date the
Contract/ agreement will be cancelled and action will be taken
for breach of Contract. |
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5.0 |
SECURITY
DEPOSIT CUM PERFORMANCE GUATANTEE |
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On placement of
Letter of Intent, the Supplier shall furnish Security
Deposit-Cum-Performance guarantee in the form of Demand Draft or
unconditional security deposit Bank Guarantee from Indian
Nationalized Bank in favour of the General Manager, India Government
Mint Alipore, Kolkata-700053 for 10% of the value of the full
consignment. It should be valid for a period of 12 Months from the
date of receipt of shipment of Full consignment in India to ensure
faithful execution of the contract. |
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6.0 |
QUALITY
ASSURANCE |
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The Supplier
shall ensure that the Consignment is supplied in accordance with
the technical specification given in Section VI. |
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7.0 |
The Supplier
shall deliver the full consignment on CIF port basis. Full
consignment shall be booked to the Kolkata Port/Airport and delivery
should be completed within 30 weeks from date of signing of the
agreement/ contract. |
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8.0 |
INSPECTION |
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The purchaser
reserve the right of inspection of the machine before shipment or
otherwise waiver will be issued by the purchaser. In the event of
inspection being done the cost of the inspection will be borne by
the purchaser. |
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9.0 |
PACKING |
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Consignment
shall be packed in such a manner that during the shipment/transit no
damage is caused to the Machines/equipment. Silica Gel will be added
in each package to absorb moisture. |
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The tenderer
shall quote his price including the element of custom’s duty if any
and all charges towards packing, forwarding, freight and insurance,
loading and unloading up to Mint site on door delivery basis. |
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10. |
MAKING |
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CONSIGNEE: |
GENERAL
MANAGER
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INDIA
GOVERNMENT MINT, KOLKATA |
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TO BE
DELIVERED AT: |
INDIA
GOVERNMENT MINT, |
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ALIPORE,
KOLKATA-700053 |
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ORDER NO. |
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PACKING NO. |
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NET WEIGHT |
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GROSS
WEIGHT |
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PORT
CONSIGNEE: |
ASSTT.
DIRECTOR (SHIPPING) |
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DIRECTOR
GENERAL OF SUPPLIES AND |
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DISPOSALS |
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KOLKATA. |
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ULTIMATE
CONSIGNEE |
GENERAL
MANAGER |
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INDIA
GOVERNMENT MINT, |
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ALIPORE,
KOLKATA-700053 |
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11. |
SHIPMENT |
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The shipment of
the consignment shall be made in containers and the suppliers shall
use his efforts to ensure that such containers are loaded on to the
ship just before the embarkation so as to enable speedy unloading of
the containers on arrival at the port of disembarkation in India. |
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12. |
SUB-CONTRACTING
OF WORK |
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The contractor
will not be allowed to assign and or transfer his/their obligation
or benefit under the contract whether in full or in part to other
agencies. However in extreme circumstances where sub-contracting of
part of the work is unavoidable, prior written permission of General
manager, India Government Mint, Kolkata, shall be taken by the
supplier |
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